TOURNAMENT POLICIES & PROCEDURES

TOURNAMENT REGISTRATION
To register online, follow these easy steps below:

• Go to www.JGANC.com and log into your Players Club using your Players Club ID and Password.
• Click on the Tournaments tab to show the list of all tournaments available.
• Click on the name of tournament you wish to register for.
• Under Online Registration, click on the Register button.
•  Fill out all needed information.
• Enter your credit card information. Your credit card will be charged upon acceptance into the event.

WITHDRAWAL PROCEDURES
Withdrawal prior to the tournament: If it becomes necessary for a player to withdraw from a tournament that they have been accepted to play in, he or she should follow these steps: Online withdrawal: (Suggested method of withdrawal):
1. Log into the Player’s Club on www.jganc.com using your ID and Password.
2. Click on the Tournaments Tab at the top of the screen.
3. Under “Status”, it will give you the option to cancel that tournament.
4. Click on Cancel to withdraw from that tournament and then click Cancel Registration on the next screen.
5. The player will receive an e-mail confirmation that the tournament WITHDRAWAL went through.

PHONE WITHDRAWAL: (If access to the JGANC website is not available, please follow these instructions):
1. Call the Tournament Director whose phone # is posted on the tournament’s “Info” page.
2. Your withdrawal will be completed when you receive a confirmation e-mail.

CANCELLATION & REFUNDS
JGANC Membership registration is non-refundable. In general, tournament registrations are non-refundable. Some are refundable before a certain date. This information is listed in every tournaments’ Info page. All cancellations are subject to a processing fee. For medical related reason, player must contact the tournament director whose contact can be found on the tournament’s Info page. Refunds based on any requests will be decided on a case by case basis by the Director at the host event.

1. Up until 2 weeks prior to the event, entry fee is refundable, $15 fee processing fee.
2. Up until 1 week prior to the event, 50% of entry fee (rounds up to the $) is refundable.
3. Thereafter, no refund. (Exemption for medical emergency requires doctor’s note no later than 48 hours after the event and refund is up to 50% of entry fee)
Withdrawal during the tournament: All registered players for an event who do not complete a stipulated round during the event (unless a medical condition is documented in writing by a physician within one week of the event) will be classified as WD without refund.

NO SHOWS
Player failed to withdraw from event and failed to show up on-site will be classified as a No Show. A No Show player will appear on the JGANC’s online scoreboard as a “NS”: 1st offense: An email will be sent to the player as a warning 2nd offense: An email will be sent with a final warning 3rd offense: Player will be suspended for the remainder of the season Tournament directors have the right to refuse signup from players who have a No Show record. Furthermore, a player with a “NS” status will not be considered for any JGANC Special Events or Team Events. Justified withdrawal: Player is unable to finish a round due to verified injury, illness, or other reason approved by Tournament staff. Such player will be removed from the event and classified as a Justified Withdrawal on both the onsite and online scoreboard.

NO SHOW AT TOURNAMENT AWARDS PRESENTATION
All members who have played and placed in their age group(s), thereby receiving an award and points, MUST BE PRESENT AT THE AWARDS PRESENTATION UNLESS THE PLAYER HAS PRIOR ARRANGEMENT WITH THE TOURNAMENT DIRECTOR to receive that award/points. In the event that the winner of an award is NOT present, the award and points will be given to the next player by score. If the newly awarded player is not present, he/she will not be penalized but will be notified of their status. This policy will be strictly enforced by all Tournament Directors, JGANC Executive Board of Directors, and/or official volunteers of each tournament on the JGANC Schedule.

JGANC PLAYER ADA CART REQUEST POLICY
The JGANC will evaluate, on a case-by-case basis, any request to use a cart in JGANC sanctioned events due to a claimed disability. For the JGANC to properly evaluate such requests, it is necessary to submit medical documentation setting forth the exact nature of the disability and how that disability prevents such player from walking during a stipulated round. In addition, players will have to submit information sufficient to enable the JGANC to determine that providing a cart would not provide a player with an advantage over other players. Each person seeking to use a golf cart due to a disability under the ADA must complete and submit to the JGANC the form entitled ADA Request for Cart. In each instance where an applicant is submitting a request for a golf cart, the ADA cart request (including the required medical documentation as specified in the cart request procedures) must be submitted to the JGANC by the player (or parent) together and in writing by no later than 4 weeks prior to the closing date of that particular event. Such information should be sent by email to office@jganc.com. The JGANC will not evaluate requests submitted via telephone or at the site of the event. Applicants seeking to use a golf cart in more than one JGANC event over the course of the season must submit each request individually in writing prior to the closing date of each event. The JGANC will evaluate the medical information previously submitted on the person’s behalf during the JGANC Season, provided it is current as of the relevant submission and was otherwise submitted in accordance with the procedures outlined above. Please note that requests due to “temporary” injuries or impairments that do not qualify as a “disability” under the ADA will not be granted. A disability protected by the ADA is “a physical or mental impairment that substantially limits one or more of the major life activities of such individual.” 42 U.S.C.S. §12102 (2001).

WHAT JGANC EVENT ARE YOU SEEKING TO USE A CART FOR (Event name, date)?
1. Please explain the nature of your disability and why it requires that you use a cart?
2. Is your disability permanent or temporary? How long have you suffered from this disability? Is it stable? Has it become worse over time?
3. Provide a list of the last ten (10) golf tournaments you have played in and state whether you walked or used a cart during these tournaments.
4. Provide a current medical report from a physician that has evaluated your condition, describing the nature and extent of your disability and explaining why it would be beyond your ability to walk during this event. This report should be attached and submitted with your ADA cart request.
Please note: Your request for an ADA cart (including information requested in question #5 above) must be submitted to the JGANC by not later than the Closing Date for the event, all of which must be submitted by the player (or parent) in writing.

SPECTATOR CARTS
Spectator carts may or may not be permitted at JGANC sanctioned tournaments. The Tournament Director will determine whether or not spectators’ carts will be available. Spectators with a permanent and official Disabled Parking Placard/Sticker may rent a cart with the permission of the host facility. Please note that requests due to “temporary” injuries or impairments that do not qualify as a permanent disability are at the sole discretion of the Tournament Director.

POWERED GOLF CARTS
Players shall not use powered golf carts during JGANC events. Push carts are permissible, if not prohibited by the host course. (Players covered under ADA provisions shall contact the Tournament Director regarding a cart request.) To request a cart, follow the procedures outlined in the JGANC ADA Cart Request Form section.

MOTORIZED PUSH CARTS
Motorized push carts are allowed to be used for tournament if and only if it is permitted by the golf course. It is the player’s responsibility to call the golf course to confirm.

CADDIES
Caddies are allowed for the Boys and Girls age groups 7-11 (9-Hole Players) only, not players 12 years old and up. Please click here to find the JGANC Caddie Policy & Procedures as well as the Caddie Permission Form that we will be using to sign in for all caddies. All Caddies must follow the JGANC Code of Conduct Rules, this includes the JGANC Dress Code.

JGANC-CADDIE LOCAL RULE
Caddies are not permitted on the putting green. Once the player makes it to the putting green, communication between the player and caddie should end. This includes caddies not being permitted to assist in the alignment of the junior’s ball, putter, or putting stance from an adjacent area near the putting green. We appreciate your assistance in embracing the spirit of this rule to encourage the development of the junior golfer.

DISTANCE MEASURING DEVICES
For all JGANC JUNIOR EVENTS, a player may obtain distance information by use of a distance-measuring only device.

PACE OF PLAY
The JGANC Junior Pace of Play policy will be in effect in all JGANC Conducted Tournaments. The JGANC will also encourage all Tournament Directors to use and enforce this pace of play policy. The JGANC junior pace of play policy places the responsibility for maintaining the pace of play where it belongs — with you, the players. If you are the first group in the field, play efficient golf. If you are in a following group, keep up with the group in front of you and you will not have a pace of play issue. Local Rules sheets will have the expected time your group is to complete each nine. If you fall behind, you are expected to play efficient golf and get back into position. This might mean playing ready golf or continuous putting (stroke play only).

TOURNAMENT PACE OF PLAY
Although the JGANC does not wish to apply penalties for undue delay, a group of players should take no more than the allotted time per round (normally 4 ½ hours) as determined by the Tournament Director. It is imperative players recognize their position on the golf course.

PACE OF PLAY PROCESS
A group or individual player will be subject to penalty when the group is out of position with the group in front of them (except for the first group of the day).

PACE OF PLAY GUIDELINES
The USGA Pace of Play policy is available on the USGA website: http://www.usga.org/content/usga/home-page/pace-of-play-resource-center.html

FACTORS IN DETERMINING TIME PER ROUND
Listed are some factors the JGANC takes into consideration to create the fairest possible time:
1. Difficulty of course
2. Length of Course
3. Walks between holes
4. Conditions of competition
5. Pace of play history for course

OUT OF POSITION
A group or individual is considered out of position when they are a hole and a half behind the group in front. Otherwise, “out of position” is defined as:

• Not having completed the hole being played by the time the preceding group has completed the play of their hole.
• Completion of the hole is defined as the flagstick being replaced in the hole after all players in the group have holed out.
• A player has 45 seconds to play a shot when it is his turn to play without distraction. Penalties

A group or individual will be warned twice of a violation and any subsequent violations: a one-stroke penalty will be assessed to each player in the group/or the individual player in question and added to the hole where the infraction incurred. Penalties will be confirmed with the group by the local rules official or Tournament Director and verified in the scoring area. It is the responsibility of the player to know if he or she has received a penalty. Players signing an improper score card will be disqualified.

RESCINDING OF PENALTY
A group or individual may have a penalty rescinded if, at the discretion of the Tournament Director AND by being in position next hole. The JGANC reserves the right to adjust the Pace of Play Policy for all events.

APPEAL PROCESS
Pace of Play penalties may be appealed to the Committee and must be made before scorecards are signed and returned. In order for an appeal to be considered, there must have been an action by the Committee, a circumstance beyond the players’ control, or some similar occurrence that contributed to the delay, such as an action by an individual member of the group. If a group receives a penalty for exceeding the pace of play for each nine, both penalties may be appealed, however, each appeal must be made and handled separately. Rule 6-7. Undue Delay: Slow Play states: “The player must play without undue delay and in accordance with any pace of play guidelines that the Committee may establish. Between completion of a hole and playing from the next teeing ground, the player must not unduly delay play.”

PACE OF PLAY TIPS
The following tips will enhance your tournament experience and can keep you or your group from receiving a red card during your round. Always show the identifying marks on your ball to your fellow competitors or opponent.

• Get your yardage before it is your turn to play.
• Read your putt before it is your turn to play.
• Place your golf bag off the putting green near the next teeing ground. This avoids holding up the following group to hit while a player retrieves their golf bag from the front of the green.
• Recognize when someone will need the flag tended or your ball marked.
• Get to your next shot without delay. It is more important what you do between shots than during.
• Be aware of who is away. If you’re not sure, ask.
• Know where your group is in relation to the group in front of you.
• If a ball is not found after a brief search, the fellow competitors should go forward and play their shots to the green and let the player and spectators continue the search.
• If your ball might be lost outside a water hazard or out of bounds, play a Provisional Ball (Rule 27-2).
• If a situation arises and you do not know how to proceed, play a second ball under Rule 3-3 and continue play (stroke play only). You must report the facts to the Tournament Committee afterwards regardless of score. Penalty for not reporting is disqualification.

SCORING
The following procedures must be adhered to in all JGANC conducted competitions:

• No double par at all JGANC events
• A Tournament official will distribute an official scorecard to all competitors
• Competitors will exchange score cards with fellow competitors in the pairing
• Competitors will keep score for another player in the group
• Begin keeping score on the hole where you begin play
• Keep up with the number of strokes of the player whose score you are keeping, as well as your own
• Verify his/her score verbally at the completion of each hole before it is written down
• Record his/her score, and your own score, in the proper places on the official scorecard
• Make sure all scores are correct, legible, and the card has been signed by both the player and the Scorer
• In stroke play, scorecards must be signed and attested in the official scoring area immediately and witnessed by a Tournament Official.

When all scores have been posted on the official scoreboard and approved by the Committee, the results of the competition shall be deemed to have been announced and the competition officially closed. Scores are official when a player leaves the scoring area.

I DISAGREE WITH A RULING. WHAT SHOULD I DO?
During a round, all on course rulings will be dealt with between the relevant player and his playing competitors and the accompanying rules official. Input from spectators will generally not be considered during a ruling. It is up to the players fellow competitors in the pairing to protect the rest of the field. Should you like to discuss an on-course ruling or situation, we ask that you speak with us after the day’s events are over. We will gladly take your feedback and work with you to understand the disagreement. However, from the time the day starts through scoring and awards, our PGA member volunteers and staff need to be focused on the Juniors. We ask for your understanding in this.

I DISAGREE WITH A SCORE, WHAT SHOULD I DO?
Contact the JGANC Staff member running the event to double-check the scorecard and score posted online.

DECIDING TIES
In the event of a tie for Overall 1st place in any JGANC event, a hole-by-hole playoff will be conducted until one side wins a hole. For purposes of awarding trophies only, ties other than for 1st place will be broken by matching scorecards, as recommended by the USGA Rules of Golf. In the event that more than two players are tied for 1st at the completion of the tournament, a hole-by-hole playoff will be conducted until 1st place is decided outright. The order of elimination of the other competitors playing off for first will be disregarded, and matching scorecards will then be the method used to determine the rest of the positions receiving JGANC trophies. Player of the Year points for all ties broken (other than first place) will be shared and split evenly, regardless of who wins the scorecard playoff.

MATCHING SCORECARDS
For 18-hole Events: This procedure will first consider the best score for the back nine holes (this nine will be holes 10-18 of the course played). If the tying players have the same score for the last nine, the winner will be determined on the basis of the last six holes (13-18), the last three holes (16-18), and finally the 18th hole. Should the tie still remain undecided thereafter, a hole-by hole count-back from the 18th hole shall be used to determine the winner. If all 18-hole scores are identical then duplicate prizes will be awarded.

For 9-hole Events: The matching of scorecards will begin on the last 6 holes and will be continued from there with the last 3 holes followed by the 9th hole and so on.
For multi-round events (36 or 54 Holes): The final round 18-hole total will be used to break a tie for second or third place. If the final round totals are the same, then the procedure for breaking ties in 18-hole events will be used, applying that method to the final round of the event.

IN ALL cases of breaking ties by matching scorecards, ALL points will be split evenly, and ties will remain on the scoreboards. Breaking the tie is only for the purpose of awarding the trophies.

LIVE SCORING
The use of mobile telephones, personal music systems and the like are prohibited for use by participants in JGANC JUNIOR EVENTS. Cell phones are allowed only when it is being used for Live Scoring for participating tournaments. Click here for detail instruction for Live Scoring.

RULES OF PLAY – HARDCARD
Please click here for the the JGANC Rules of Play Hardcard. Members are encouraged to familiarize themselves with the Rules. Ignorance of the Rules is no excuse for breaking them.

DISCONTINUANCE OF PLAY/LIGHTNING PROTECTION
For your personal safety, we ask spectators to exercise caution at all times. When inclement weather moves into the area, the Tournament Director will suspend play by sounding air horns/sirens. Accordingly, you should seek permanent shelter immediately. The Tournament staff will evacuate players from the course.